SUMMARY OF POSTION:
The Executive Assistant assists with daily operational activities related to those who serve on the Executive Team, the Chief Executive Officer, Chief Operating Officer, Chief Clinical Officer and the Chief Financial Officer.
» Performs clerical tasks, typing, filing, and preparing mailings.
» Performs data entry and the mailing of correspondence for fundraising activities and donations and memorials if needed.
» Maintains schedule of all Executive Team members.
» Schedules and arranges all staff travel, including flights, accommodations and conference registrations.
» Serves as key individual in organization in regards to contracts and contracting. Makes sure contract books, binders, and folders are always up-to-date with current required information. Devises and utilizes a contract spreadsheet to ensure accurate and current contract information.
» Prepares board of directors and board committee packets for board meetings and staff meetings.
» Takes and prepares minutes from board and other committee & agency meetings.
» Answers telephones. Takes accurate messages, page staff as necessary.
» Transfers phone to answering service.
» Stays within budgeted amounts assigned by the CEO.
» Assists the Executive Team in ensuring compliance with all regulatory and accrediting agencies.
» Assists CEO, CCO, CFO and CCO with various projects and presentations for the community, staff and/or board.
» Adheres to all policies, procedures and regulations regarding patient care, conduct, safety, fire, security, risk management and patient privacy rules.
» Performs other duties as assigned.
» Human Resources projects as assigned.
» Associate degree preferred or High School Diploma with at least five years of experience in an administrative assistant position.
» Ability to establish and maintain effective working relationships with other employees, board members, and the general public.
» Must be detailed oriented.
» Demonstrates high level of customer service.
» Ability to identify needs and act accordingly and be proactive vs reactive.
» Excellent grammar and punctuation skills.
» Ability to adapt to a rapidly changing environment and daily tasks.
» Able to manage several projects at once.
» Must have strong critical thinking.
» Strong keyboarding skills.
» Must possess an in depth knowledge of Microsoft Office.
» Must exhibit positive attitude and professional presence at all times.
» Personal qualities of empathy, responsibility, dependability, and intelligence.
» Must carry the Kentucky state minimum vehicle liability insurance.
» Must have the ability to work independent of direct on-site supervision.
» Must be able to participate in Federal and State Health Care Programs.
» Must be able to pass Kentucky National Background Check Program.
» Must be able to pass Driving Records Check upon hire and annually.
» Must be able to pass the Sex Offender Website Check.
» Request or deny the Hepatitis B Vaccination.
» Receive a yearly TB skin test.